Paint the Bridge and Student Activities Fair Policy

1. Paint The Bridge and the Student Activities Fairs are University campus-wide programs for the University community to display University pride and spirit. These opportunities are open to Registered Student Groups and University Departments to publicize their student group and/or University department.
2. All participants of Paint the Bridge and the Student Activities Fairs are governed by the University of Minnesota Board of Regents Policy, the Student Conduct Code, the Student Unions & Activities Student Group Policy Handbook for Registered Student Groups and the guideline(s) for Paint the Bridge and the Student Activities Fairs (see guideline attachments):
   • http://www.umn.edu/oscai/conduct/regentspolicy.html
   • http://www.umn.edu/regents/policies/humanresources/SexHarassment.html
   • http://www.sua.umn.edu/groups/handbook/
   • Any organization(s) in violation of this policy may have their work(s) removed.
   • Any organization(s) in violation of this policy may be banned from participating in this event for the academic year in which the offense was committed.
3. Student group(s) using of any University and/or University Department(s) logo(s) must have prior written approval. For further information regarding the use of University and/or University Department(s) logo(s), please refer to the Student Unions & Activities Student Group Policy Handbook.
4. Any complaint(s) pertaining to Paint The Bridge and/or the Student Activities Fairs must be submitted in writing to Student Activities (see SUA Student Group Policy Handbook).
5. Student Activities has a right to review and/or sanction any participant(s) and/or organization(s) who violates these policies.
   • Upon notification of violation(s) and/or sanction(s), participant(s) and/or organization(s) has 5 days to appeal any or all decision(s) made by Student Unions & Activities.
   • All appeal(s) must be submitted in writing to the Student Activities Office.

Paint The Bridge Guidelines for 2009

1. Participation in this event is only for Registered Student Group(s), University Department(s), and Corporate Sponsors of University campus-wide event(s).
2. Panels are distributed to registered student groups and University Departments on a first-come, first-served basis. Check-in will begin one hour before the event start time on the first day.
3. Participant(s) can only paint on their assigned panel(s).
   • Any participant(s) painting on unassigned panel(s) will have their work(s) removed.
   • No spray paint is allowed.
4. All assigned panel(s) must prominently display the following:
   1. Registered Student Groups and University Departments
      • Name of Organization(s)
      • Contact information(s)
5. Participation for this event is only between:
   • 10:00 am and 7:00 pm on Thursday, September 10th, 2009
   • 10:00 am and 7:00 pm on Friday, September 11th, 2009
   1. Any alteration(s) to any panel by any person(s) outside of these designated time(s) is considered vandalism and subject to University Policy and/or local, state and federal law(s).
6. All registered student groups and University departments have until 11:00 am on Friday, September 11th to claim their panels. Any unclaimed panels will be forfeited and made available to present registered student groups and University departments on a first-come, first-served basis beginning at 11:00 am on Friday, September 11th.
7. Clean-up must begin by 6:30 p.m. on both days and be completed by 7:00 pm. Groups who fail to comply with this guideline may be ineligible for panels in future years.
8. Student Unions & Activities will provide the following items: Paint (Maroon, Gold, Red, Black, White, Green, Blue), and foam Brushes (1", 2", 3", 4"). Panels are just over 4 feet wide by 3 feet tall.
9. We recommend that you consider bringing the following items: Stencils, Masking Tape, Knee Pads, Paper Towels, Specialized paint brushes if the provided foam brushes are not suitable for your project, Your own paint if the paint provided is not suitable for your project. *No Spray Paint*
10. Access to electricity is limited. Should you wish to use an overhead projector, you must supply your own projector and extension cords. In the past, it has not been possible for all organizations wishing to use electricity to do so due to limit electricity sources.

Student Activities Fair Guidelines and Policies

1. All groups must be registered and in good standing with the Student Unions and Activities (SUA) Office.
2. Tables are provided so that groups may make contact with students for the dissemination of information.
3. Registration guarantees one six foot table, two chairs, and a table cloth. Tables are given out on a first-come-first-serve basis.
4. Student groups hold table reservations by registering online prior to the date registration closes and while spots are available.
5. On the day of the event, student groups will need to check-in with event staff prior to setup of table.
6. Check-in runs the hour preceding the beginning of the fair (unless otherwise noted). Groups not checked in by the beginning of the fair forfeit their table reservation. Explore-U only: no groups will be permitted entrance after the beginning of the fair.
7. We highly recommend that you arrive by half-an-hour to forty-five-minutes prior to the beginning of the fair so that your group has time to check-in and get their table setup prior to the beginning of the event and arrival of the students.
8. Tables and/or printed material must include the student group's name and contact information.
9. Sales of goods/fundraising activities are not allowed at the tables during the fair.
10. Handing out of prizes and "free gifts" are permitted as long as it complies with all University of Minnesota policies and guidelines (including SUA & Residence Hall policies). The following items are explicitly prohibited: door stops, candles & incense, decorative lighting, door mounted dry erase boards, any alcohol related paraphernalia such as bottle openers, can cozies and non-descript plastic cups.
11. At least one representative from the registered student group must be present at their corresponding table at all times. While representing your group, all members must stay within a 10 foot radius of the group's table.
12. Event staff reserves the right to relocate contact tables during the fair.
13. Student groups are not permitted to move their contact table or switch contact tables during the fair.
14. Electric outlets are not accessible to the tables.
15. Food/candy giveaways must be pre-packaged and individually wrapped store-bought items.